It’s estimated that around 205 billion emails are sent every day, so as the main form of communication for businesses, email plays a pivotal role in our daily working lives.
Yet as we have quickly embraced email with open arms – thanks to its ease of use and speedy delivery – it may not always be the communication hero we have heralded it to be. For some workers, it can seem hard to escape the clutches of the onslaught of incoming emails. Like an invisible messenger constantly perched on your shoulder, emails can be demanding, distracting and disruptive. When your inbox is pinging away with one new notification after another, it may even affect your productivity, creating frustration and lowered morale.
Fortunately, with improved email management, workers don’t need to let email overload impinge on their daily tasks. Implementing strategies such as switching off email notifications, snoozing emails, only checking your inbox at set times of the day or restricting emails to working hours only, can help to ease the burden. Staff might also want to consider unsubscribing to unimportant emails, organising folders, prioritising emails and even sending less email – the less you send, the less you receive back! Although it might be important for some workers to constantly monitor their emails, in other instances, some staff could be assigned to handle emails, allowing workers to get on with other crucial tasks.
Technology should make our lives easier, but when it makes things more difficult, a business might need a helping hand to find a perfect synergy that promotes a healthy, happy and productive workforce.
The aim is a harmonious balance between humans and technology in the workplace, by implementing strategies to effectively manage your email communication. Your IT infrastructure should work for the good of your business, creating a seamless structure or process that can create an improved work/life balance for staff.
If you need any further recommendations or help that will ensure your work emails are no longer a source of frustration and inconvenience for members of staff, let us know.