Quick Tip: How to Stay Organised with Multiple Desktops in Windows 11

by | Sep 17, 2026 | Quick Tips

Master Multiple Projects with Virtual Desktops in Windows 11

Do you often find yourself switching between emails, Teams chats, spreadsheets, documents and browser tabs throughout the day?

When you’re juggling several projects at once, your desktop can quickly become cluttered, making it harder to stay focused and organised. Fortunately, Windows 11 includes a built-in feature that can help: Virtual Desktops.

What Are Virtual Desktops?

Virtual Desktops allow you to create separate workspaces for different activities, helping you keep related applications grouped together.

For example, you could have:

  • One desktop dedicated to emails and Microsoft Teams
  • Another for a specific client project
  • A third for research and web browsing
  • A separate workspace for training or presentations

Instead of constantly minimising and reopening windows, you can switch between desktops instantly.

How to Create a New Desktop

Getting started is easy:

  1. Press Windows Key + Tab to open Task View.
  2. Click New Desktop.
  3. Open the applications you want to use on that workspace.

You can create multiple desktops depending on how you work and move between them whenever needed.

Stay Organised and Reduce Clutter

One of the biggest productivity benefits of virtual desktops is reducing on-screen clutter.

Rather than having dozens of windows competing for attention on a single desktop, you can keep tasks separated and organised.

This can help you:

  • Focus on one project at a time
  • Reduce distractions
  • Find applications more quickly
  • Improve workflow and concentration

Rename Your Desktops

Windows 11 also allows you to rename each desktop so you can easily identify its purpose.

You might name them:

  • Administration
  • Sales
  • Marketing
  • Project Work
  • Training

This makes switching between workspaces even easier throughout the day.

A Simple Productivity Boost

Virtual Desktops are one of Windows 11’s most underused productivity features. Once you start organising your work into dedicated workspaces, busy days can feel much more manageable and less overwhelming.

If you’re constantly working across multiple projects, it’s well worth giving them a try.

Need Help Getting More from Microsoft 365 and Windows?

At Absolutely PC, we help businesses improve productivity by making better use of the technology they already own. From Windows tips and Microsoft 365 training to cyber security and IT support, we’re here to help your team work smarter.

What next?

One of my passions is helping businesses to succeed and if I can help you save some money as well – even better. You can fill out our contact form, phone us or click on the appointment button below and let’s start a conversation to see if I can help your business. Our guarantee:

  • There are no hidden charges – this is a 100% free 15 minute consultation with no hidden charges.
  • We will never spam you or sell on your contact details.
  • We will treat your information with absolute confidentiality.
Book Now
Cyber Security
A professional reviewing a cyber security incident response plan on screen, representing governance and ransomware resilience in a regulated firm.

When Cybercriminals Turn On Each Other, Your Firm Still Loses

When cybercriminals start threatening each other, it can look like good news, even an opportunity. But for a regulated firm, trusting one attacker to rescue you from another is a governance risk, not a lifeline. Here is why the only reliable route through a cyber incident runs through proper protection and trusted support, and how to make sure your firm is ready before the pressure hits.

Read More

AI
Illustration representing Microsoft 365 Copilot Wave 3 AI agents working within a business environment, symbolising automated workflows under governance oversight.

Copilot Wave 3, What It Means for Governance

Copilot Wave 3 has landed, and this release feels different. AI is moving from helping your team to acting on its behalf, through custom agents and a smarter, context-aware Copilot. For regulated firms, that shift is an opportunity, but only if governance keeps pace. Here's what's changing and how to stay in control.

Read More

Cyber Security
A close-up of a CAPTCHA-style "prove you're not a robot" verification prompt on a computer screen, illustrating the fake CAPTCHA scam targeting professional firms.

The Fake CAPTCHA Trap: “Prove You’re Human” With Fresh Suspicion

CAPTCHAs are so familiar that we barely register them, and that trust is exactly what criminals are now exploiting. A new breed of fake verification page asks you to "prove you're human" by sending a text, quietly racking up premium-rate charges that only surface later. For regulated firms, the stakes reach further than the bill. Here's how the trap works, and how to protect your team.

Read More

AI
Rows of identical humanoid robots beside a December wall calendar with a Friday date pinned, illustrating the question of whether regulated firms should pause AI use on Fridays.

Should Your Firm Hit Pause on AI Every Friday Afternoon?

By the close of the working week, even careful professional teams are stretched thin, and that is exactly when AI-generated work slips through unchecked. The output looks board-ready, so a tired reviewer approves it without a second read. For regulated firms, that quiet moment of over-trust is a genuine compliance risk. So should you pause AI on Friday afternoons?

Read More