/* old script */ /*added 30-11-14 */

Absolutely PC - Making I.T. working for you

call us on: 0117 975 9523

sign up to our newsletter

Full Name (required)

Company

Your Email (required)

Please see our privacy policy

Menu

Save money on printing costs

Save money on printing costs by printing smart.  Do you despair at the cost of toners and printer inks?  Have you wondered if it is possible to reduce the cost of printing?  I wrote an article recently on reducing the volume of printing by implementing the concepts of a paperless office but if you still need to print how can you minimise the cost? Black and white printing otherwise known as monochrome or mono printing will save you money on your office consumables. 

One option is to set your printer default to print in mono and draft output mode unless you tell it otherwise.  The reasoning for this is simple, black toner and ink is cheaper than colour and the vast majority of office printing is for internal use only and will probably hit the recycling bin within a couple of days. 

Don’t be fooled into thinking that you are printing in mono because it looks like a black colour on the screen!  The fact is that unless you are printing pure black most printers will be combining the three colours to make a final colour resembling black – this is why your colour toner and ink is used up more quickly than you realise. 

To turn on mono draft printing as the default you need to do the following: 

In Microsoft XP

  1. Click on Start

    Selecting mono draft output will save you money

  2. Click on Settings
  3. Click on Control Panel
  4. Double click on Printers
  5. Your default printer will have a tick next to it
  6. Right click your default printer
  7. Click properties
  8. Click the button labelled “Preferences”
  9. From this screen you should be able to choose “Draft” and “Mono”
  10. Click OK
  11. Close each of the Windows

Now anytime you print it will be in mono draft quality.  If you need a better quality or colour print out then still press print but in the window that appears, before pressing the final “Print” button click on “printer options”.  From here you can select colour and a better quality.  Now just this document will be printed using these different settings but all new documents will revert to black and white draft quality. 

In Windows 7 / Vista

  1. Click on Start
  2. Type Printer
  3. Select “View devices and printers”
  4. Your default printer will have a tick next to it
  5. Right click your default printer
  6. Click properties or printer properties in Windows 7
  7. Click the button labelled “Preferences”
  8. From this screen you should be able to choose “Draft” and “Black”
  9. Click OK
  10. Close each of the Windows

Now anytime you print it will be in mono draft quality.  If you need a better quality or colour print out then still press print but in the window that appears, before pressing the final “Print” button click on “printer options”.  From here you can select colour and a better quality.  Now just this document will be printed using these different settings but all new documents will revert to black and white draft quality.


This entry was posted in Tips and tagged , , , , , , , , , , , , , , , , , , , , . Bookmark the permalink.

Leave a Reply